How to Send Live Chat Offline Messages by Email

What are Live Chat Offline Messages?

A great tool to engage with your customers in real time is, as the name suggests, a live chat. It allows you to seize the moment and answer customers’ queries right there and then. It gives you that allure of promptness as well as efficiency which any customer would consider when engaging with your business online.

Now, you won’t always find your customers online browsing after they’ve sent you a message when you were out of the office, for example. You can still contact them thanks to a Live Chat Offline message. This is a super useful tool that doesn’t require you to move to your email inbox. You will respond within your live chat, as you usually do, and your message will be sent both to your customer’s email inbox and within the live chat.

How Do I Send a Live Chat Offline Message?

There are two ways to send an offline message from the chat section on your Pingstreams dashboard. An automatic way and a more manual one.

Automatic Messages Sent as Emails to Offline Users

You will know if your user is online or offline according to the availability status indicator located just underneath the avatar (it’ll be green 🟢 or red 🔴, for example). The system is smart enough to detect the user’s status and provide an additional communication channel - email - to make sure you can reach your offline user.

Basically, you don’t have to do a thing. It’s all taken care of automatically.

The message you’ve sent will therefore appear both in the live chat as well as in your user/customer’s inbox, as below.

The user will have a choice whether to continue the conversation by email or go back to the live chat.

Manually Draft a Customized Email

If you, on the other hand, prefer to send a more personalized email with a customized subject, just click on the Email icon 📧 and then on Click to edit.

Once you’ve clicked to edit your email draft, you’ll get a pop-up window, as below. You will be able to customize the Subject, as opposed to the automatically generated one (“Pingstreams Offline message”).

Your live chat will show your email also as a text message, as shown below.

Key Benefits

Whatever is your choice between an automatic or a manually drafted email, you can rest assured you’ll always reach your customers - just make sure you get their email address 😀

• Seamless Communication: Continue conversations across channels without missing a beat
• Automatic Detection: The system automatically identifies when users are offline
• Customizable Messages: Personalize your offline messages for better engagement
• Unified History: All communications appear in your chat history regardless of channel

For any questions or support, feel free to contact us at support@pingstreams.io

For more information about Pingstreams and our customer engagement platform, visit Pingstreams.com 🚀